3 Key Steps To Prevent Fraud In Your JD Edwards EnterpriseOne

By Shiv Sujir • April 13, 2022

When you have a few hundred or maybe thousands of users logging into your JD Edwards EnterpriseOne applications – many of them handling critical financial data and transactions – fraud prevention measures are necessary. Here are three key steps you can implement to identify and prevent fraud in your JD Edwards EnterpriseOne applications.

Step 1: Identify The Gaps In Your JD Edwards Security

Securing your JD Edwards EnterpriseOne applications can be complex, especially since there are multiple routes by which users can access these applications. To prevent fraud and enhance security, you need to know what exactly users can access and the authorizations they possess.

So, the first step is to gain a complete view of all the users, the roles assigned to each user, the authorizations associated with individual roles, and how these authorizations are being used. Analyzing this information enables you to identify vulnerabilities created, overprovisioning, access risks, and compliance gaps.

Step 2: Implement And Maintain Segregation Of Duties (SoD)

Once you have a complete view of access and authorizations, the next step in preventing fraud is to have a detailed SoD policy in place. Segregation of Duties allows you to break down your workflow and implement checks at critical stages to prevent fraud. It decentralizes the power of approvals to ensure authorizations cannot be misused with malicious intent or for personal gain.

Once SoD has been implemented within your JD Edwards EnterpriseOne environment, running regular audit reports to identify users with access rights that violate your SoD policy is a crucial step. Since user roles keep changing over time, regular SoD audits enable you to maintain compliance. Where SoD conflicts are found, your internal audit team has to drill down to investigate and remediate the issues or, if appropriate, apply fully documented mitigating controls.

Step 3: Ensure That Your Reporting Is Current And Accurate

Reporting is an important part of any audit. Reports enable you to analyze data, gain insights, monitor progress, and provide evidence. However, using spreadsheets and manual checks is cumbersome and time-consuming. In addition, spreadsheets are notoriously prone to error, making them unreliable. Also, any changes made within spreadsheets can’t be audited.

An effective reporting tool enables you to slice and dice results for easier analysis, prioritization, and remediation. It also records changes in real-time and takes into account any SoD mitigations, thereby avoiding false positives. Lastly, detailed reports provide auditors with the evidence they need to prove compliance.

JD Edwards EnterpriseOne Fraud Prevention With Appsian

Segregation of Duties (SoD) controls are an important tool to prevent fraudulent activity or satisfy auditors’ demands. Unfortunately, JD Edwards EnterpriseOne contains no native functionality to help manage SoD or facilitate compliance reporting.

Appsian’s Audit Manager enables you to maintain an SoD model within the JD Edwards EnterpriseOne environment and runs regular checks to identify users with access permissions that might violate your SoD policy. It provides the ability to drill down to investigate any SoD conflict issue and remediate it with accurate information or, if appropriate, apply fully documented mitigating controls.

Download the Appsian Audit Manager datasheet to learn how you can control key fraud risks within your JD Edwards EnterpriseOne environment.

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Oracle EBS Segregation of Duties: Why Automation is the Answer

By Shiv Sujir • March 25, 2022

When it comes to preventing fraud, segregation of duties is a key component of any compliance and risk strategy. However, enforcing SoD policies within your Oracle EBS applications can be riddled with several challenges, especially if you’re a large organization with thousands of users. From overprovisioning of users due to ill-defined roles to lack of visibility into user activity to tedious audit reporting, the entire SoD exercise can be a compliance nightmare. Ultimately leading to undetected violations, failed audits, and potential fraud.

Here’s how intelligent automation can help you streamline your SoD efforts, prevent fraud, and provide data to validate your compliance measures.

Detecting SoD Conflicts Before They Happen

Oracle EBS admin teams deal with requests every day to grant new roles and authorizations to users either because they are new or assigned new responsibilities. Every time this happens, manually verifying if the new roles result in SoD conflicts is practically impossible. The result? Overprovisioning and SoD conflicts that remain undetected and lead to an increase in fraud risk and audit failures. However, a simulation tool that provides a testing platform for potential violations can detect these conflicts immediately and send alerts to the admin/security teams. When integrated into your Oracle EBS systems, the simulation tool can also enable you to enforce SoD directly into your live environment.

[Tip: Look for a solution that not only alerts you to SoD conflicts but also offers possible solutions to remediate the conflicts so that business operations are not impacted.]

Automated SoD Analysis and Remediation

Automation helps you go beyond static rules that are built into preconfigured libraries. An advanced solution equipped with dynamic modeling and analysis can detect SoD risks based on risk patterns not just within your Oracle EBS environment but across multiple applications. With intelligent automation, you will be able to detect SoD conflicts, sensitive access, and potential policy violations for existing users immediately upon deployment.

Real-Time Auditing and Conflict Resolution

If you’re still using manual processes, conflicts and violations are usually detected after the fact. Automated SoD solutions can analyze user behavior and usage data paired together with vast amounts of historical data in the field of risk assessment to resolve conflicts as they happen. The continuous monitoring of user activity enables you to detect risky user behavior, even within the scope of user’s authorizations. This allows the auditing of specific violation events in real-time.

For example: A buyer who usually issues POs for $5000 suddenly starts to issue $10,000 POs. Even though the buyer in question has the authorization to perform the transaction, this could be a potential fraud risk. An automated solution enables you to flag this behavior for real-time for auditing and validation. Security and admin teams can also use the analysis to focus only on user activities. This allows them to remove redundant authorizations that are not in use, effectively de-provisioning users and mitigating risk.

Effortless Audit Reports

Auditing Oracle EBS roles and authorization can be tedious and time-consuming for internal and external auditors. Manually cross-referencing user activity against role conflicts to identify SoD violations is a huge auditing challenge. The process is inefficient, unscalable, and could lead to mistakes. Failure to detect SoD violations could have serious compliance ramifications for the company.

Automation helps eliminate a large part of manual data collection and analysis. Auditors can instantly access pre-defined risk reports, while security teams can receive automated reports on all roles containing an SoD violation. Users who have performed activities that violate SoD can be identified easily to initiate preventative and remediation measures.

Automate Oracle EBS Segregation of Duties with Appsian

The implementation of segregation of duties as a fraud prevention control is essential for any enterprise; however, detecting SoD conflicts, remediating them, and preventing violations is a whole other game. Appsian enables you to effectively implement SoD across your Oracle EBS applications with an automated solution that works in real-time to detect and prevent SoD violations. It continuously monitors all Oracle EBS user activity and authorization usage to deliver key insights and reports that enable your security and audit teams to implement SoD with significant savings in cost and time.

Schedule a demo with Appsian’s Oracle EBS specialists to understand how you can simplify your SoD journey with automation.

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Appsian How-To: Easily Identify & Explore User-level SoD Violations in Oracle EBS

By Michael Cunningham • November 9, 2021

Automation is simplifying Segregation of Duties. In this video demonstration, you can see how Appsian can identify, explore, and resolve SoD violations in Oracle EBS and beyond. Leveraging user behavior profiling and actual usage data, Appsian turns the complex task of managing SoD into something you can handle with ease.


About Appsian

Appsian helps you comply with compliance regulations like Sarbanes-Oxley (SOX) by providing a single control point to manage and enforce segregation of duties (SoD) – across multiple ERP platforms.

Appsian is a full-suite solution that includes SoD rules definition, conflict analysis & resolution, real-time violation prevention, and detailed incident analysis. For example, if a violation is pre-approved, you can quickly create remediation (mitigation factor), so this violation will not appear again in the reports.

Appsian’s proprietary technology analyzes user behavior and usage data paired together with vast amounts of hands-on experience in the field of risk assessment to resolve conflicts. The solution can assess SoD risks and violations based on users’ actual usage, not only on their given authorizations. This allows the auditing of specific violation events in real-time. Of course, the best way to handle violations is to solve them clearly and quickly. Appsian features a conflict resolver tool that will remedy conflicting roles within a few seconds by pointing out the best combinations of authorization roles to change to solve the violations.

Appsian can also add real-time preventative SoD controls that stop violations at run-time – regardless of a user’s existing authorizations. This allows users with SoD exceptions to maintain the flexibility granted to them while ensuring no actual violations occur. In addition, these preventive SoD controls ensure that SoD rules are followed and drastically reduce or eliminate the manual reviews that were required using a detective approach.

Schedule your demo today and learn how Appsian can help your organization get clean and stay clean by eliminating the complexities in SoD.

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Schedule Your Demonstration and see how the Appsian Security Platform can be tailored to your organization’s unique objectives