Optimizes SAP Licenses — Lowers SAP Costs

Due to the complexity of the SAP licensing model, organizations struggle with the management of SAP licenses. In order to optimize their SAP investment - and not pay more than necessary for their SAP licenses - they need real-time visibility of actual license usage.

LicenseAuditor enables the smart purchase of future licenses, as well as the cost avoidance associated with the reclamation of dormant, underused, misclassified, and duplicate accounts. 

The solution is especially useful prior to ordering new SAP usernames, and before annual license fee negotiations.  

LicenseAuditor saves SAP customers 50%-90% per re-classified license and over 15% on total maintenance fees. 

LicenseAuditor is external to the SAP system, assuring confidentiality - and requires no changes in SAP.

Instant Snapshots

Based on historical data, LicenseAuditor enables an instant snapshot of license usage, and can analyze even lengthy periods of a year or more - on the day of installation.

Solution Options

LicenseAuditor is available either as classic Enterprise Software or as a SaaS/Cloud service.

The SaaS model, requiring a very small download, enables uploads of company SAP license data … and with just a few clicks, provides a detailed analysis of licensing status, according to preferred measurement type.

In addition to the instant snapshot capability, LicenseAuditor’s Enterprise Software option can also be used for ongoing management and control of license and maintenance costs over time. The sophisticated system learns each user’s behavior - and recommends the most suitable licensing type - according to actual daily activity.
Using graphical and statistical presentations to continuously follow up on utilization of SAP licenses by users, the system generates periodic statements of usage according to license type - and recommends the best licensing scheme for each organization - thus ensuring ongoing optimization of SAP licenses.

Measurement Methods

Organizations can select the most beneficial method for license inspection, including calculation according to amount of activity, type of usage, or activity groups - including pre-defined customizable best practice. The third method, activity groups, which is virtually impossible to perform manually, is considered by many to be the most effective! LicenseAuditor enables full customization of activity groups - groups of different activities that fit different license types - including creation of new groups, changes in existing groups, and adding own-activities (Z,Y) to current groups.

Synchronizing Multiple Usernames of Single Users

For users who are active in multiple clients and systems, LicenseAuditor’s unique automated process collects data from different SAP applications - and combines and synchronizes their various usernames into one employee name or entity. Instead of a tedious manual procedure, LicenseAuditor combines them automatically according to username, full name, email, and fuzzy connectivity, and can disregard prefixes and suffixes. The solution also supports customer-defined rules.