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Two Simple Ways to Change a User’s SAP License Type – in Detail

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Assigning SAP License Types to users

b2ap3_thumbnail_Easily-change-users-License-Type-in-SAP.jpg

 When a user is created in the SAP system, or when you conduct an SAP licensing analysis, you must assign a suitable license type to the user. First, you must know the correct licensing type to assign them, such as “Professional” or “Employee.” Once you do know the suitable SAP License type, there are two steps that must be taken.

  • Step #1: Find the exact licensing type in the system that matches the type you chose (called the “local type”). For example, in some ERP systems the local type “mySAP.com Cat II/Professional” is the representation of global type “Professional,” while in others the local type is called “mySAP Business Suite Professional (Cat II).” These names are set by the price list according to the contract. 
  • Step #2: Assign the license type to the user. We’ve discovered that some system administrators don’t know where to do this, or how to efficiently do this for many user accounts, and that’s why we’re writing this blog.

How do I change a user’s SAP License Type?

Well, there are two simple ways, and the choice depends on the number of users that need their SAP License type changed:

1. Change the SAP License of a Single User – Use T-Code SU01

Start T-Code SU01

Write the account name under “User” and press “Change” (Shift+F6)

Choose the tab “LicenseData”

Under “Contractual User Type” choose the suitable local type

Click on “Save” (Ctrl+S)

b2ap3_thumbnail_SAP_SU01_LicenseData_SAP_License.jpg

2. Change the SAP License for Multiple User Accounts – Use T-Code SU10

To set a specific license type for a couple of users together (after analyzing the right license type for each user in your organization), it is much easier to use mass-change T-code SU10.

Start T-Code SU10

Choose the accounts to change:

Option 1: Under “User” write the names of the accounts that you want to change

Option 2: Choose “Address data” to filter users according to address-related criteria. An example of this would be, “all user accounts with the city ‘Hamburg.’”

After clicking “Execute” (F8), check the appropriate names from the list and click “Transfer” to forward them to the first selection screen.

Option 3: Choose “Authorization data” to filter users according to authorization-related criteria. An example of this would be “all user accounts with a specific role” or “all locked accounts” (This is very useful).

After clicking “Execute” (F8), check the appropriate names from the list and click “Transfer” to forward them to the first selection screen.

Click “Change” (Shift+F6)

Choose the tab “LicenseData”

Under “Contractual User Type” choose the suitable local type

Mark the checkbox “change”

Click “Save” (Ctrl+S)

A warning message will appear about changing multiple user accounts. Click “Yes”.

b2ap3_thumbnail_SAP_SU10_Mass_Change_SAP_License.jpg

After this step, a summary log about “Mass user changes” will appear.

Click here for a complete list of useful tips for your SAP Licensing Audit:

Dror Aviv joined Xpandion in 2010 as a programmer in the R&D team. Combining technical knowledge with implementation skills, Mr. Aviv serves today as a Senior Implementation Advisor, bringing with him extensive hands-on experience from the field. He works closely with customers at their sites, and is an expert in defining customer needs, translating them into business process and implementing them via ProfileTailor Dynamics’ suite of products.

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