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Concurrent Licenses

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Although this topic may generate a lot of excitement among some of you – it's not a formal SAP licensing type (yet). However, it might make sense to consider it, since using LicenseAuditor, we often see organizations of 10,000+ SAP users with a daily average use of only 800 actual users - or less. These organizations have recently started to talk with us and SAP about licensing according to concurrent users.

What is licensing by concurrent users?

In this method of licensing, the organization is buying an amount of users who can work simultaneously. If the organization has bought X concurrent users, then, when the X+1 user tries to log-in, he or she will be turned off and will have to wait until another user logs out.
Each license based on this method would cost considerably more than licensing by named users. However, there will be significantly fewer licenses needed, so, it is a more "honest" approach, and it makes more sense to organizations. Furthermore, you would be able to support different SAP systems with different numbers of licenses for each system.
The idea is: "if you don't need a license, don't pay for it", especially when dealing with very expensive licenses.


SAP has been using "licensing by named users" for years. This model was developed to support SAP product development – from a single R/3 machine back in 1993 to a package-based named 'user licensing' in 2010. This method allows multiple usernames for each employee for use in multiple SAP systems, and 5-10 different types of licensing for each organization. Complex methods like this cause frustration among customers - and many organizations do not understand what they are paying for. They need a special tool to handle their SAP usernames.
In fact, organizations with more than 1,000 SAP users who use this method of licensing (and there's no other type,) MUST use a dedicated software program (for example, ProfileTailor LicenseAuditor) to control their licensing situation and reduce unused, underused and misclassified users.

I have recently been hearing about some "new winds" blowing inside SAP regarding new licensing models for very large enterprises -- I am proud that we support these trends and enable the possibility of concurrent users licensing in SAP.

What is your opinion - can SAP change its classic licensing model?
Yoav Michaeli joined Xpandion in 2008 as a team leader, and in 2010 Mr. Michaeli began managing the entire Research & Development group of the company. Prior to joining Xpandion, Mr. Michaeli served in an elite technological unit of the Israeli Defense Forces as a team leader for various key military projects. Among other achievements, he was instrumental in pioneering the use of advanced .NET technologies for large scale distributed systems. Mr. Michaeli is an expert in programming, agile development, application security and specialized programming techniques.


  • Guest
    Van 29/11/2016

    Hi, is SAP concurrent user licensing a formal licensing type now? Thanks!

  • Guest
    Xpandion 29/11/2016

    Hi Van,
    Still not. SAP believes in "named user"(s) and engine measurement.
    Even with SAP HANA new licensing (and also with S4/HANA), we don't find concurrent user measurement.
    Best regards,

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Guest 24/06/2017


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