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There’s a tricky little process with an innocent-sounding name, and it’s something that goes on in your organization far more frequently than you’d imagine. Can you guess what it is? It’s called “IT Access” (AKA “Emergency Access”) – and auditors love it. 

 IT access

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If your organization has run an SAP system for three years or more, you probably suffer from what we like to refer to as “Deceiving Authorization Roles syndrome.”
SAP Authorization Roles with deceiving one
Whether you’re familiar with this pesky problem or not, maintaining authorization roles for a few years, adding and removing activities and authorization objects, and creating new ones and deleting others all create situations in which authorization roles have names that incorrectly represent their content. This can lead to SAP admins unintentionally granting users with the wrong authorizations.

 

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One morning the company’s security manager or auditor appears at your door and catches you off guard with a question, “Hey, how can I know if someone is looking at employee salaries or peeking at their social benefits?” Without hesitating or looking away from your computer, you answer the obvious, “Well, if the person doesn’t need this function as part of his job description, he doesn’t have permissions for it.” But this uninvited guest is not leaving. He replies, “And what if he got permission by accident, or if he moved to a different position and the relevant authorization wasn’t removed…? How can I know if this person is still using his old permissions and looking at sensitive employee data?”

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What are your organization’s top three most sensitive T-Codes; the ones that you’re really careful about granting? You’ve had to think about this before, either during an authorization-inspection project, a GRC project or when asked by an auditor. Can you name the “top three?” I’m sure you can. And I’m sure you probably wouldn’t give it a second thought.

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(This is the short version of an article regarding the most popular T-Code used to analyze SAP Authorizations. Download the full SUIM article including examples and screenshots).

When it comes to SAP audit time, auditors will direct security administrators to run a set of reports on User Information System using SAP Transaction, or T-Code, “SUIM”. This allows them to inquire on users’ SAP authorization data and sensitive objects.

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If you’re like most CIOs, CISOs or internal auditors that work in a company that has implemented SAP, every day you have to contend with overloaded terms like “Profile,” “Authorization Role” and “Authorization Object” and quotes such as “This person can't access the company code because he doesn’t have BUKRS in his profile.” Don’t worry. You’re not the only one who feels like they speak a different language. Keep reading.

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This is a true story from last week – an Xpandion expert received a phone call from one of our European clients, claiming they just received a High Risk Irregular Behavior alert pertaining to unauthorized access of salary information. After a quick investigation using ProfileTailor™ Dynamics, it was clear that something “fishy” was going on and actions had to be taken accordingly.

Hooray We Caught a Thief

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